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CV Profile No.44631

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Contact this profile for a recruitment
Last name : *******
First name : *****
Phone : +2***********
Email : ******@******
Date of birth : : ********
Nationality : *****
Address : ************************************************************

Attached CV :

Profile details

Job category searched
» HR, training
» Secretarial work, assistantship
Professional experience
More than 10 years
» Event, receptionist
» Secretarial work
Professional Experience: 
Since 01.2020
Administrative Assistant
JSI- USAID Discover Health Project
• Manage monthly office bills related to water, electricity, courier services, rentals, security services and garbage collection. • Raise various Purchase Orders, vendor selection justification, quotation analysis, REQ-Request for quotations to facilitate payment. • Ensure stock inventory and bin cards are up to date. • Book accommodation, conference hall hire and outside catering services for staff. • Ensure that all office maintenance issues are reported and resolved by the landlord. • Update lease agreements and service agreements. • Updated Admin invoice tracker and purchase order tracker. • Supervised the Office Assistant to ensure stock records are up to date and accurate. • Manning reception area and welcoming visitors.
07.2015 - 05.2017
Operations Manager
ACDI/VOCA- Profit Plus
• Ensured procurement process is systematic, transparent and compliant with USAID and Profit Plus regulations. • Conducted interview process and appraisals for support staff and ensured that staff medical forms are completed and submitted. • Coordinated maintenance of fleet unit and ensured proper management of fuel accounts and monthly analysis of utilization of vehicles, motorcycles and generators. • Overhauled, maintained and accounted for inventory of project assets and stock management supervision as well as successfully disposed of all assets during close-out for 5 offices. • Maintained all administrative systems such as contracts, lease agreements, insurance and road tax, fitness, utilities, facilities maintenance including fire equipment, security and IT. • Making hotel and air travel reservations for staff as well as scheduling meetings for Chief of Party • Ensured that work permits and visas for international staff are up to date. • Ensured that training materials for farmers were printed and arranged conference logistics. • Processed and approved documents on docusign and sharepoint. • Approved travel and expense reports for department team members and submission of monthly budgets to finance.
10.2008 - 05.2015
Office Manager
Land O'Lakes Inc.
• Coordinated staff recruitment, orientation of policies and procedures, references, managing leave days, timesheets and staff medical scheme, life insurance and management of grievous and disciplinary procedures. • Coordinated annual performance appraisals for staff, developed a new personnel filing system that ensured that all relevant documents are filed and uploaded online on Devlink. • Ensured motor vehicles and bikes are serviced and maintained plus inputting fuel entries into fleet serve system for tracking fuel management on a monthly basis. • Managed petty cash, made bank deposits and withdraws, wrote cheques and entered payroll into bank system for approval. • Spearheaded the procurement committee to ensure all documents are compliant and processed. • Trained office assistant to level of receptionist/administrative assistant thus adding value to the organization. • Took minutes during staff meetings and as well as submitting admin budget to accounts • Arranged for hotel, conference and air travel reservations as well as arranged meetings for COP • Seconded for a week to Land O’Lakes Zimbabwe to assistant with close-down procedures on a project. • Managed inventory and company assets for main office and field offices.
Skills
Thorough;accurate; attentive to detail; positive attitude towards obstacles, failures,challenges; remains calm under pressure and multiple demands; excellent at accepting criticism and feedback'; meets deadlines; minimal supervision; quick learner.
Education
Bachelor
10.2010 - 07.2013
Bachelor of Arts (Hons) in Business
University of Wales
Courses studied - Managing self and others;Strategic Management;Emerging Business Themes; Financial Decision Making; Marketing Strategy; Project Management
01.2000 - 12.2003
Secretarial Certificate
Evelynhone College
Stenography: Typing 65 WPM and Shorthand 90 WPM
Languages
englishfluent
More information
in 2 months
Central - Copperbelt - Eastern - Lusaka - International
Place of residence : Lusakak
Permanent contract - Fixed-term contract
31.07.2020
4

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