Google Play

Program Procurement Officer

Published on 25.03.2021


Website :
Industries :
Associative activities
Job ads : See our Job Ads
Founded in 1975, Chemonics is an international development consulting firm.  read more

Job Ad & Profile Description

Position : Program Procurement Officer

We're looking for Program Procurement Officer.

Principal Duties and Responsibilities

Specific Tasks

  • Work within a team of procurement officers to ensure timely and cost-effective procurement services for increased availability of laboratory and other program commodities in country;
  • Provide timely notifications of expected shipments for each month/quarter to procurement partners to ensure necessary preparations made for incoming commodities;
  • Ensure procurement documents are properly filled and have audit trails that ensure easy follow up and retrieval of documents;
  • Expediting payments to suppliers after receipt of goods from the vendors;
  • Assess and review requirements in line with the budgets before creating requisition orders;
  • Call suppliers for negotiations where applicable, and other necessary sourcing issues needing clarifications;
  • Implement procurement policies and procedures to ensure good procurement practice in compliance with the Global Health Supply Chain–Procurement and Supply Management regulations;
  • Sending out invitations to bid, conduct bid comparisons analysis and fill justification as required;
  • Manage relationships with FASP to predict and track procurement requirements ensuring responsive service provision;
  • Monitor approved requisition orders and confirm with FASP on specifications for laboratory and other program commodities;
  • Prepare and manage procurement analysis for reviews and approvals in the procurement system and other tools;
  • Manage relations with other team members, partners and vendors to plan all deliveries, change to requisitions, review their progress and address reforms to meet timelines and quality based on planning.
  • Respond to procurement queries from vendors and give clarifications as required;
  • Exhibit Chemonics values and build culture of “Living our Values” within the team;
  • Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently;
  • Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record.
Required profile for job ad : Program Procurement Officer
  • Diploma in Procurement and Supply or Supply Chain Management;
  • Minimum two (2) years of experience working in supply chain management or program procurement required;
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS) or Chartered Institute of Purchasing and Supply (CIPS);
  • Thorough knowledge of USAID funding and its contractual and reporting requirements required; experience working on USAID-funded health programs strongly preferred;
  • Strong knowledge on the use of procurement systems is an advantage;
  • Strong motivational ability;
  • Strong written and oral communication skills;
  • Excellent problem solving and decision-making skills;
  • Written and spoken English proficiency.
Job criteria for job ad : Program Procurement Officer
Job category :
R&D, project management
Industries :
Services other
Employment type :
Permanent contract
Region :
Central - Copperbelt - Eastern - Luapula - Lusaka - Muchinga - North-Western - Northern - Southern - Western
Experience level :
2 to 5 years
Educational level :
Spoken language :
Number of Position(s) : 1

Share this offer with your network

Other jobs that might interest you

Procurement Manager

08/03/21 | JHPIEGO

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years in East and Southern Africa, Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on ...

Region of : Central - Copperbelt - Eastern - Luapula - Lusaka - Muchinga -...

Procurement Officer


At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”. Working with us is not like working anywhere else, which is why we recruit pe ...

Region of : Central - Copperbelt - Eastern - Luapula - Lusaka - Muchinga -...