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Personal Assistant

Published on 08.07.2021

Company

Website : https://www.dangote-group.com/
Industries :
Industry, production, manufacturing and other
Mechanical equipment, machines
Metallurgy, steel industry
Distribution, selling, wholesale
Public buildings and works sector, construction
Job ads : See our Job Ads
Dangote Group continues to grow its vision of becoming the leading provider of essential needs in Food and Shelter in Sub-Saharan Africa. We... read more

Job Ad & Profile Description

Position : Personal Assistant

A personal assistant (PA), sometimes called the Executive Secretary or Personal/Private Secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. Personal Assistants (PAs) often act as the Director’s first point of contact with people from both inside and outside the organization.

Key Duties And Responsibilities

  • Devising and maintaining office systems, including data management and filing;
  • Arranging travel, visa and accommodation; and occasionally traveling with the director to take notes or dictations at meetings or to provide general assistant during presentations;
  • Screening phone calls, inquiries and requests, and handling them when appropriate;
  • Drafting and typing Memoranda, Letters and any other communication.
  • Responsible for maintaining a sound filing system for correspondence and other documents held in the office of the Plant Director.
  • Receiving, recording, monitoring and co-coordinating business correspondence.
  • Receiving and screening of visitors
  • Screening and re-routing business and personal telephone calls appropriately
  • Fixing appointments for the Plant Director.
  • Scanning/Photocopying copies for Plant Director’s Office.
  • General office management.
  • Any other duties as assigned by the Assistant Director.
Required profile for job ad : Personal Assistant
  • Grade twelve (12) School Certificate or Equivalent
  • Minimum Typing Speed 45/55 wpm and Shorthand speeds 90/100 wpm
  • Bachelor’s degree/Diploma in Secretarial/Management Studies/Business Studies/Social Science will be an added advantage.
  • Member of the Professional Secretaries Association of Zambia will be an added advantage.
  • Minimum of Three to Five (3-5) year’s experience in procurement and supply chain.
  • Proficiency in Microsoft office suits/SAP applications
  • A team player who demonstrates patience, flexibility and honesty.
  • Be willing and able to meet tight deadlines and work long hours when required.
  • A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadline.
  • Confidentiality.
Job criteria for job ad : Personal Assistant
Job category :
Secretarial work, assistantship
Industries :
Distribution, selling, wholesale
Industry, production, manufacturing and other
Mechanical equipment, machines
Metallurgy, steel industry
Public buildings and works sector, construction
Employment type :
Permanent contract
Region :
Central - Copperbelt - Eastern - Luapula - Lusaka - Muchinga - North-Western - Northern - Southern - Western
Experience level :
2 to 5 years
Educational level :
Bachelor
Number of Position(s) : 8

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