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Account Department - Finance and Administration Officer

Published on 21.03.2023

Job Ad & Profile Description

Position : Account Department - Finance and Administration Officer

Main purpose of the job:

  • Under the overall supervision of Deputy Commandant, the incumbent will facilitate an efficient and effective financial control, budgeting and treasury; payroll; human resources management and administration at the Centre.

Main duties and responsibilities:

A: Accounting and Financial Management

  • Ensure accuracy and completeness of accounting entries in the accounting system and posting of journals.
  • Updates general ledger accounts and subsidiary ledgers to supporting schedules
  • Prepare monthly and quarterly management accounts for the Secretariat and supporting reconciliations
  • Compile statutory annual financial statements for the Secretariat and liaise with auditors/attend to their queries
  • Implement appropriate internal controls around financial accounting and reporting
  • Extract report of actual spend per activity and prepare variance analysis reports
  • Enforce appropriate measures to limit the amount of physical cash handling such as direct bank transfer payment
  • Make follow ups for timely imprest retirement
  • Review imprest retirement reports for completeness of the documents and approve refund/recovery
  • Prepare relevant expenditure control and analysis report for management
  • Authorise processing of payment request in the accounting system
  • Supervise the work of the Assistant Finance Officer and Accounts Assistant and ensure compliance with policies and procedures and relevant controls and checks and duly performed
  • Prepare and submit expenditure control reports and other financial reports as required by management
  • Drive the implementation of auditor recommendations for better expenditure control
  • Coordinate financial and administrative planning
  • Prepare annual budgets and medium term revenue and expenditure framework for the Centre
  • Maintain sound records of all financial transactions in line with the SADC Financial Regulations
  • Manage payroll, payroll reconciliations, and related accounting matters
  • Manage debtors, creditors and relationships with bankers
  • To facilitate effective audit process at the Centre on financial transactions, plans and budgets; payroll and procurement and implement audit recommendations.

B: Human Resources and Administration

  • To facilitate recruitment of staff and provide human resources support in line with applicable Human Resources Policies
  • To manage assets and provide administrative support to the Centre in line with Administration Policies
  • To supervise and review performance of accounting finance and administration personnel at the Centre and recommended training and development plans to enhance efficient
  • To facilitate procurement of goods and services in line with Procurement Policy and Regulations
  • To provide technical advisory services on procurement, financial management, human resources and administration
  • Perform any other duties as may be assigned
Required profile for job ad : Account Department - Finance and Administration Officer

Position Requirements


  • A professional accounting qualification and a member of an internationally recognised accounting body (such as CPA, CA, FCCA, CIMA, ICAEW, ICAS, FCPA Expert Comparable or equivalent).


  • 3-10 years of relevant experience, preferably with a public organization working on public sector financial management.
  • Sound experience in preparing statutory accounts and facilitation of audits (external and internal audits)
  • Sound experience in budget management; human resources and administration; and procurement
  • Good knowledge, understanding and hands-on application of International Public Sector Accounting Standards (IPSAS) and International Standards on Auditing is a requirement
  • Superior written and verbal communication skills


  • Sound computerized accounting skills
  • Ability to analyze financial data and to prepare accurate reports in a timely fashion
  • Good interpersonal skills
  • Experience with governmental/non-profit accounting principles and procedures.
  • Ability to develop and establish financial policies and procedures.
  • Ability to work independently, with little supervision.
  • Ability to effectively direct and supervise.
  • Knowledge of operating and capital budget concepts.
  • Competence in the use of Sun System Accounting Software


  • The positions are open to qualified applicants who are willing to travel multiple countries on quick notice.
  • Candidates must not be less than 20-years or older. 
  • This requirement is based on the Organization’s need to recruit staff who can serve for a reasonable period of time before reaching the mandatory retirement age of 80 years.
Job criteria for job ad : Account Department - Finance and Administration Officer
Job category :
Accounting, controlling, finance
Industries :
Advice, audit, accounting
Banking, insurance, finance
Distribution, selling, wholesale
Public buildings and works sector, construction
Employment type :
Permanent contract
Region :
Central - Copperbelt - Eastern - Luapula - Lusaka - Muchinga - North-Western - Northern - Southern - Western - International
Experience level :
2 to 5 years
Educational level :
Key Skills :
financial management
financial reports
financial statements
financial accounting
audit process
budget management
Number of Position(s) : 10
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