Account Department - Finance and Administration Officer

Main purpose of the job:

• Under the overall supervision of Deputy Commandant, the incumbent will facilitate an efficient and effective financial control, budgeting and treasury; payroll; human resources management and administration at the Centre.

Main duties and responsibilities:

A: Accounting and Financial Management

• Ensure accuracy and completeness of accounting entries in the accounting system and posting of journals.
• Updates general ledger accounts and subsidiary ledgers to supporting schedules
• Prepare monthly and quarterly management accounts for the Secretariat and supporting reconciliations
• Compile statutory annual financial statements for the Secretariat and liaise with auditors/attend to their queries
• Implement appropriate internal controls around financial accounting and reporting
• Extract report of actual spend per activity and prepare variance analysis reports
• Enforce appropriate measures to limit the amount of physical cash handling such as direct bank transfer payment
• Make follow ups for timely imprest retirement
• Review imprest retirement reports for completeness of the documents and approve refund/recovery
• Prepare relevant expenditure control and analysis report for management
• Authorise processing of payment request in the accounting system
• Supervise the work of the Assistant Finance Officer and Accounts Assistant and ensure compliance with policies and procedures and relevant controls and checks and duly performed
• Prepare and submit expenditure control reports and other financial reports as required by management
• Drive the implementation of auditor recommendations for better expenditure control
• Coordinate financial and administrative planning
• Prepare annual budgets and medium term revenue and expenditure framework for the Centre
• Maintain sound records of all financial transactions in line with the SADC Financial Regulations
• Manage payroll, payroll reconciliations, and related accounting matters
• Manage debtors, creditors and relationships with bankers
• To facilitate effective audit process at the Centre on financial transactions, plans and budgets; payroll and procurement and implement audit recommendations.

B: Human Resources and Administration

• To facilitate recruitment of staff and provide human resources support in line with applicable Human Resources Policies
• To manage assets and provide administrative support to the Centre in line with Administration Policies
• To supervise and review performance of accounting finance and administration personnel at the Centre and recommended training and development plans to enhance efficient
• To facilitate procurement of goods and services in line with Procurement Policy and Regulations
• To provide technical advisory services on procurement, financial management, human resources and administration
• Perform any other duties as may be assigned

Position Requirements

Qualification

• A professional accounting qualification and a member of an internationally recognised accounting body (such as CPA, CA, FCCA, CIMA, ICAEW, ICAS, FCPA Expert Comparable or equivalent).

Experience

• 3-10 years of relevant experience, preferably with a public organization working on public sector financial management.
• Sound experience in preparing statutory accounts and facilitation of audits (external and internal audits)
• Sound experience in budget management; human resources and administration; and procurement
• Good knowledge, understanding and hands-on application of International Public Sector Accounting Standards (IPSAS) and International Standards on Auditing is a requirement
• Superior written and verbal communication skills

Competencies

• Sound computerized accounting skills
• Ability to analyze financial data and to prepare accurate reports in a timely fashion
• Good interpersonal skills
• Experience with governmental/non-profit accounting principles and procedures.
• Ability to develop and establish financial policies and procedures.
• Ability to work independently, with little supervision.
• Ability to effectively direct and supervise.
• Knowledge of operating and capital budget concepts.
• Competence in the use of Sun System Accounting Software

Eligibility

• The positions are open to qualified applicants who are willing to travel multiple countries on quick notice.
• Candidates must not be less than 20-years or older. 
• This requirement is based on the Organization’s need to recruit staff who can serve for a reasonable period of time before reaching the mandatory retirement age of 80 years.